How To Share Screen On Zoom on Mac and Laptop? Common Problems and Fixings

Screen sharing  is clearly the  key feature in Zoom’s virtual meeting toolkit. Whether you want to give a presentation, guide your team through complex tasks, or show a webpage zoom, you must be aware of how to share screen on zoom. This is because getting good at screen sharing can boost your virtual meetings. It further allows for smooth presentations and keeps people more engaged. This guide will help you learn how to use this feature as well as guide the users on using it on both Mac and your laptop. Additionally, we’ll cover types of screen sharing possible with Zoom and offer some pro tips to make the most of this feature. Let’s get started.

Things To Prepare Before Sharing Screen On Zoom

It must be noted that Zoom works on almost all devices possible, say Windows macOS, iOS, and Android. So consequently, you can share your screen from pretty much any platform. But before you begin sharing screen on Zoom, check the preparation  at the start of the meeting.

You must ensure taking the following steps to make sure everything goes off without a hitch:

1. Check if Zoom is Downloaded: To begin sharing screen on Zoom, you need to download and install the Zoom desktop client or mobile app on your device. 
2. Check if Zoom is Up to Date: In the next step, you must ensure that your Zoom app is updated. The Zoom app must have access to all the new features.
3. Get Your Apps and Documents Ready: Then open the documents, apps, or web pages you’ll need to share. This will help you avoid any hold-ups during the meeting.
4. Joining a Zoom Meeting: Finally, to join a Zoom meeting, sign in to your Zoom account. Then click on the meeting link or type in the meeting ID the host gave you. This puts you into the meeting interface, where you can start to share your screen.

4 Types of Screen Sharing

Zoom is offering different screen-sharing options to fit various needs. Share screen on Zoom is possible in the following different ways: 

1. Share Entire Screen: First, you can share your entire screen in a Zoom meeting. This option works well when you need to show multiple apps or give a full view of your desktop.
2. Share Specific Application Window: Second, you can share any particular window on screen. This choice is great for focused talks where your audience sees one app (like PowerPoint or a browser window).
3. Share Whiteboard: Zoom has an interactive whiteboard that allows you work together with others in real-time. With this feature, you can sketch and think up ideas with others during meeting itself.
4. Share Multimedia Content: Finally this feature lets you show videos, play music, or share interactive content with sound making your talks more lively.

How to Share Screen on Zoom on Mac and Laptop?

Share screen on Zoom works in the same way no matter what device you’re using. Here’s what you need to do both on a Mac and a laptop:

1. Start or Join a Zoom Meeting: To begin with, you must launch Zoom on your device and start a new meeting or join an existing one.
2. Hit the “Share Screen” button: Second Look at your Zoom window and check for the screen-sharing option. You’ll see a “Share Screen” button. Now click the button and see your different screen sharing options.
3. Pick What You Want to Share: As previously stated, Zoom gives you plenty of options to share your screen. You can share your whole screen or just one app window. If you’re sharing videos or music, don’t forget to turn on sound.
4. Make adjustments to Screen Sharing Settings: Next, you can play with settings like “Share computer sound” or “Optimize for video clip” to make your shared content look and sound better. Just click the advanced features and make your choice.
5. Start Sharing: Finally, after you pick what you want to show, hit “Share” to get going. Everyone in the meeting will be able to see your screen now.

Advanced Screen Sharing Options In Zoom

Since now, you have learned how to share screen on zoom. It’s time you get hands on some of the advanced screen sharing options. These features help  you get the most out of Zoom’s screen sharing tools.  For the purpose While you are still in the meeting, you can go to the “Advanced Sharing Options.” next to the “Share Screen” button and choose. Check out these cool options:

Letting Others Share

As the host, you get to decide who can show their screen in a Zoom call. At first, only you can share screen on Zoom. But if you want, you can let other people share too. Further, you can let everyone share their screens whenever they want, or you can also limit sharing to one person at a time.

 Making Video Better

When you’re sharing a video or other media, it’s crucial to make sure both the video and sound are top-notch to create a smooth experience. Zoom has special options to help with this. Before you start share screen on Zoom, you can tick the box that says “Optimize for video clip.” This choice helps the video play better for everyone watching, as it can cut down on delays and jerky movements.

Let Others Hear Your Computer

If you’re showing a video or anything else with sound, make sure to tick the “Share sound” box. This way, people can hear when you’re playing videos, music, or giving lectures etc.

Tools for Drawing on Screen

Zoom’s annotation tools give you a chance to interact with shared screens by drawing, highlighting, or adding text. This feature works great for team meetings or classrooms where people need to point out specific parts of a shared document or presentation. Learn here how to do so: 

When you’re share screen on Zoom , click “Annotate” on the toolbar. You’ll see tools for drawing, highlighting, stamping, and erasing.

Remote Control Feature

Zoom lets users ask to control a shared screen . When someone shares their screen, you can ask to control it. Just click “View Options” at the top of the screen and pick “Request Remote Control.” The host needs to okay this request before you can start using their screen.

Safety Tip: If you’re hosting, think about who you let control screens in big meetings. It’s crucial to give this power to people you trust while share screen on Zoom.

7 Common Screen Sharing Problems on Zoom and Their Solutions

While the share screen on Zoom works without a hitch, you might run into some problems now and then. Here are some common issues that can help you fix them:

1. Connection Issues: Bad internet can cause lag or disconnections when you’re sharing your screen. So you must check the speed of your internet and make sure it’s stable.
2. Sound Delays: If people can’t hear you , make sure you’ve turned on “Share computer sound” and also double-check your mic settings.
3. Start Zoom Again: If you’re still having trouble, closing and reopening Zoom often sorts out small problems.

4 Tips for Better Screen Sharing on Zoom

After learning how to share screen on zoom it’s time for some additional tips. To get the most out of sharing screen on Zoom, try these tips:

1. Stable Internet Connection: Firstly, try to have a reliable internet connection.
2. Minimize Distractions: Secondly, it is important to shut down apps and alerts you don’t need that could pop up while you’re presenting your screen.
3. Engage Your Audience: Next, make use of Zoom’s tools like annotations, chat, and the whiteboard to interact with viewers and keep their attention.
4. Security and Integrity: Always think about what you’re presenting, making sure you don’t accidentally show private info.

Conclusion

Screen sharing has a big impact on Zoom meetings. It helps you give better presentations and keep people interested. The more you practice how to share screen on Zoom, the better you’ll get at it. This means your online meetings will run smoothly and look professional.

 Hopefully, by reading the above blog, attending a Zoom meeting either on a laptop or MAC is simple now.  Also, the additional information on the advanced features while share screen on Zoom will be beneficial for you. Staying current will help you gain an upper edge professionally. 

FAQ

       1. How do I share my screen on a mobile device?

To share your screen on Zoom, you must tap “Share” button on your screen. 

       2. Can I share audio along with my screen?

Yes, you can share audio. Just turn on the “Share computer sound” option before you begin sharing your screen.

       3. What if I run into problems with screen sharing?

To solve any such problem, look at your internet connection, start Zoom again, or get in touch with Zoom support to get more help.