Screen sharing is the key feature of Zoom’s virtual meeting toolkit. Whether you want to give a presentation, guide your team through complex tasks, or show a webpage on Zoom, you must be aware of how to share a screen on Zoom. This is because getting good at screen sharing can boost your virtual meetings. It further allows for smooth presentations and keeps people more engaged. This guide will show you how to share screens on zoom on desktop, Android, and iPhone/iPad devices. We’ll also discuss troubleshooting tips and ways to allow participants to share their screens.
Things To Prepare Before Sharing Screen On Zoom
It must be noted that Zoom works on almost all devices possible, say Windows macOS, iOS, and Android. So consequently, you can share your screen from pretty much any platform. But before you begin sharing the screen on Zoom, check the preparation at the start of the meeting.
You must take the following steps to make sure everything goes off without a hitch:
- Check if Zoom is Downloaded: To begin sharing screens on Zoom, you need to download and install the Zoom desktop client or mobile app on your device.
- Check if Zoom is Up to Date: In the next step, you must ensure that your Zoom app is updated. The Zoom app must have access to all the new features.
- Get Your Apps and Documents Ready: Then open the documents, apps, or web pages you’ll need to share. This will help you avoid any hold-ups during the meeting.
- Joining a Zoom Meeting: Finally, to join a Zoom meeting, sign in to your Zoom account. Then click on the meeting link or type in the meeting ID the host gave you. This puts you into the meeting interface, where you can start to share your screen.
4 Types of Screen Sharing
Zoom is offering different screen-sharing options to fit various needs. Share screen on Zoom is possible in the following different ways:
- Share Entire Screen: First, you can share your entire screen in a Zoom meeting. This option works well when you need to show multiple apps or give a full view of your desktop.
- Share Specific Application Window: Second, you can share any particular window on the screen. This choice is great for focused talks where your audience sees one app (like PowerPoint or a browser window).
- Share Whiteboard: Zoom has an interactive whiteboard that allows you to work together with others in real time. With this feature, you can sketch and think up ideas with others during the meeting itself.
- Share Multimedia Content: Finally, this feature lets you show videos, play music, or share interactive content with sound making your talks more lively.
Steps Involved in Sharing Screen During Zoom Meeting
Here’s a quick guide on how to share screens on Zoom, whether you’re using a desktop, Android, or iPhone/iPad, with tips for optimizing your sharing experience and managing participant permissions.
Desktop
1. Join or host a meeting
- To join, click the invitation link or enter the meeting ID in the Zoom app.
- To host, open the Zoom desktop app, log in, and click a new meeting.
2) Click ” Share Screen”
- Look for the green share screen button at the bottom of the zoom window.
3) Optimize for video (optional):
- If you plan to share a video, check the box labeled optimize screen sharing for video clip.
- This will automatically enable sharing computer sound.
4) Select a screen or app:
- Select the screen, app, or browser tab you want to share.
5) Click ” Share”
- The selected screen will now be visible to all participants. To stop screen sharing, click stop share at the top of your screen.
Android
1) Join or host a meeting:
- Join using the meeting link or ID. To host, log in to the app and tap New Meeting > Start a meeting.
2) Tap “Share”:
- Tap the green share icon at the bottom of the screen.
3) Select “Screen”:
- Tap screen from the sharing options.
4) Start sharing:
- Tap start now. A notification will appear to let you know the screen is being shared.
- If you’re using Android 10 or above, your device’s audio will also be shared.
5) Stop sharing:
- Return to the Zoom app and tap stop share.
iPhone or iPad
1) Join or host a meeting:
- Join using the invitation link or meeting ID. To host, open the app and tap New Meeting> start a meeting
2) Tap “Share”:
- On an iPhone, the share botton of the screen. On the iPad, it’s in the top-right corner of the screen.
3) Select “Screen”:
- Follow the on-screen instructions to enable screen sharing, if prompted.
4) Open Control Center:
- For iPhone X or later, swipe down from the top-right corner. On older models, swipe up from the botton.
5) Start a Screen Recording:
- Tap and hold the screen recording icon, then choose Zoom. Your screen will be shared after a 3-second countdown.
6) Stop Sharing:
- Tap the red bar at the top of the screen and confirm.
Allow Participants To Share Screens
During the Meeting:
1) Use Advanced Sharing Options:
- Click the up arrow next to the share screen.
2) Adjust Permissions:
- In the pop-up window, select all participants under who can share.
3) Save Settings:
- Your changes will apply to the current meeting session.
For all Meetings:
1) Use the Zoom web portal:
- Log in to Zoom us.
- Navigate to Settings> Meeting (Basic)> Screen Sharing.
2) Enable participant sharing:
- Under who can share, select all participants and click save.
Troubleshoot Screen Sharing Issues
Settings are grayed out : If screen sharing is restricted at the account level, contact your zoom administrator.
Audio Issues: Make sure sharing computer sound is enabled if you are sharing a video or audio file.
Lag or display issues: Update your Zoom app to the latest version and restart the device if necessary.
Connection Issues: Bad internet can cause lag or disconnections when you’re sharing your screen. So you must check the speed of your internet and make sure it’s stable.
Advanced Screen Sharing Options In Zoom
Since now, you have learned how to share a screen on Zoom. It’s time you get your hands on some of the advanced screen-sharing options. These features help you get the most out of Zoom’s screen-sharing tools. For this purpose, While you are still in the meeting, you can go to the “Advanced Sharing Options.” next to the “Share Screen” button and choose. Check out these cool options:
Letting Others Share
As the host, you get to decide who can show their screen in a Zoom call. At first, only you can share a screen on Zoom. But if you want, you can let other people share too. Further, you can let everyone share their screens whenever they want, or you can also limit sharing to one person at a time.
Making Video Better
When you’re sharing a video or other media, it’s crucial to make sure both the video and sound are top-notch to create a smooth experience. Zoom has special options to help with this. Before you start sharing a screen on Zoom, you can tick the box that says “Optimize for video clip.” This choice helps the video play better for everyone watching, as it can cut down on delays and jerky movements.
Let Others Hear Your Computer
If you’re showing a video or anything else with sound, make sure to tick the “Share sound” box. This way, people can hear when you’re playing videos, music, or giving lectures etc.
Tools for Drawing on Screen
Zoom’s annotation tools give you a chance to interact with shared screens by drawing, highlighting, or adding text. This feature works great for team meetings or classrooms where people need to point out specific parts of a shared document or presentation. Learn here how to do so:
When you’re sharing a screen on Zoom, click “Annotate” on the toolbar. You’ll see tools for drawing, highlighting, stamping, and erasing.
Remote Control Feature
Zoom lets users ask to control a shared screen. When someone shares their screen, you can ask to control it. Just click “View Options” at the top of the screen and pick “Request Remote Control.” The host needs to okay this request before you can start using their screen.
Safety Tip: If you’re hosting, think about who you let control screens in big meetings. It’s crucial to give this power to people you trust while sharing a screen on Zoom.
Conclusion
Screen sharing on Zoom is a valuable tool for collaboration across different devices. This guide explains how to share your screen on desktop, Android, and iPhone/iPad. It includes step-by-step instructions, troubleshooting tips, and what to do to allow a participant to share their screen. For advanced sharing options, such as letting others share or optimizing for video, Zoom provides features to enhance the experience.
FAQ
1. How do I share my screen on a mobile device?
To share your screen on Zoom, you must tap “Share” button on your screen.
2. Can I share audio along with my screen?
Yes, you can share audio. Just turn on the “Share computer sound” option before you begin sharing your screen.
3. What if I run into problems with screen sharing?
To solve any such problem, look at your internet connection, start Zoom again, or get in touch with Zoom support to get more help.
